Leantime Key Features

Personal Productivity & Organization

• My Work Dashboard: Centralized personal view to manage tasks across all projects.
• Time Blocking: Plan and allocate your day efficiently.
• AI Prioritization: Smart task sorting based on goals, urgency, and relevance.
• Notes & Whiteboards: Keep thoughts, sketches, and brainstorming in one place.

Project Structure & Management

• To Do Views: Choose from Kanban, Table, or List formats with support for subtasks and dependencies.
• Milestones & Gantt Timeline: Group and visualize tasks over time with timeline-based planning.
• Program Plan View: See multiple projects and milestones from a high-level strategic perspective.
• Retrospectives & Timesheets: Built-in tools for reflection and time tracking.

Strategy & Goal Integration

• Goal-Oriented Workflow: Tasks are tied to goals to create purpose and drive motivation.
• Blueprints: Define the why, who, and what of your project to ensure clarity and alignment.

AI Assistance

• Task Breakdown: Automatically split large tasks into manageable to-dos.
• Project Narratives: Generate creative, personalized project descriptions.
• Status Reports: Summarize team progress and updates with AI-generated reports.

Idea & Knowledge Management

• Idea Boards: Capture, revisit, and evolve early concepts without losing context.
• Document Integration: Embed or create documents from platforms like Google Docs or Microsoft 365.
• Centralized Knowledge Base: Store project-related research, requirements, and decisions all in one place.

Time & Progress Tracking

• Time Tracking Tools: Log hours from your dashboard, inside projects, or via timesheets.
• Progress Reports: Visualize team and individual performance through detailed reporting.

People-First Project Management with Leantime

Managing projects isn’t just for project managers anymore. In fact, most people juggling multiple tasks and responsibilities aren’t formally trained in project management at all, and that’s exactly who Leantime is built for.

Leantime is an open source project management system created for non-project managers, with a unique twist: it’s thoughtfully designed for neurodivergent minds, including those with ADHD, dyslexia, and autism. By combining behavioral science, strategy, planning, and execution in a single, easy-to-use platform, Leantime doesn’t just help you get things done. It helps you stay motivated while doing them.

Simple on the Surface, Deep Where It Counts

At first glance, Leantime is as straightforward as Trello. But dive a little deeper, and you'll find a powerful set of features that rival enterprise tools like Jira, ClickUp, or Asana, without overwhelming you.

Everything starts with your work dashboard, a personal command center that gives you a clear view of all your tasks across projects. Whether you're time-blocking your day, taking notes, or letting the AI prioritize your to-dos, this dashboard becomes a hub for personal organization.

Designed to Decrease Cognitive Overload

Leantime goes beyond simple task management. Its design philosophy is rooted in making work easier on the brain. That means reducing distractions, boosting dopamine through achievable goals, and providing tools that adapt to the way each individual thinks.

With built-in AI, even the cognitive effort of breaking down large tasks is delegated. The platform helps generate personalized project descriptions and even turns updates into engaging stories, whether told by a motivational speaker or a pirate.

From Goals to Action

One of the most powerful concepts in Leantime is its goals-first approach. Unlike platforms where you just stack endless tasks, Leantime starts with purpose. Goals are the foundation, giving meaning to the work, creating momentum, and tying to-dos to a bigger picture. It’s not just about checking boxes. It’s about leveling up through each small step.

When tasks are born from goals, they stop being chores and start being stepping stones.

Projects With Purpose

Inside Leantime, each project becomes a space to think, plan, and build, collaboratively and with clarity. You’ll find everything you need: ideas, milestones, to-dos, timesheets, retrospectives, and even blueprints to define your project’s “why.”

Whether you prefer managing tasks in Kanban, Table, or List views, Leantime meets you where you are. Subtasks and dependencies help you manage complexity without losing sight of progress. Milestones group tasks on a timeline, while the Program Plan gives you a high-level view of how everything connects.

Bring Order to Creativity

For many teams, knowledge lives in scattered docs and half-finished notes. In Leantime, project documentation is centralized and flexible. You can embed content from external tools like Google Docs and Microsoft 365, or create your own directly in the platform. From research to validation to execution, everything stays connected.

Idea management, too, isn’t an afterthought. Capture the next big thing and watch as it evolves alongside the rest of your work.

Track Time, Track Progress

Leantime simplifies time tracking, letting you log hours from your dashboard, inside projects, or directly on timesheets. And with reporting tools, you can easily understand where time is going and how goals are progressing.

Leantime Is for You

Whether you’re neurodivergent, overwhelmed by traditional tools, or simply tired of disjointed platforms, Leantime is here to change the game. It’s a tool that understands that motivation matters, and that project management doesn’t have to be complicated to be powerful.

If Leantime helps bring more clarity and purpose to your day, consider starring us on GitHub and becoming part of a growing community rethinking what productivity should look like.

---

Find out more at leantime.io